Breaking It Down : User Licenses Provision

There are two types of user licenses: Full Licensed versus Employee Center.  Full Licensed is the type that can access everything restrictive to their roles.  Employee Center, on the flip side, is a heavily stripped down version, it is very limited in what it can do in NetSuite.  Due to this design of the license types, they are typically billed at a different price point.

There is a one-to-one relationship between license type and center type in a role.

Roles are consider as Full Licensed if they are not Employee Centers.

Still sounds confusing? Here is a way you can find out if you have a login that consumes full licenses or not.

Open an employee record > go to Access subtab > click into a role > look at the Center Type field.  If you see anything other than Employee Center then user is consuming a full license.  Otherwise, if you see Employee Center then user is not. 

If the user has more than one roles assigned, you will have to check into all the roles to determine which roles is employee center and which ones is non-employee center.  A user login is consuming a full license when one (or more) of his/her role is a non-employee center role.  You will have to remove all the full licensed roles in order to take back 1 provision count.  The exception to this is when you check Inactive box.

If Inactive box is checked, the user lose all access to NetSuite and provision is released regardless of any roles still assigned.



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